Medley Sailing Club, Oxford
Section 1: Name and Objects
The name of the club shall be the Medley Sailing Club, Oxford, (hereinafter referred to as the Club). The Club Burgee shall be green with a horizontal light blue stripe.
The object for which the Club is formed is to promote and organise dinghy racing and to encourage small boat sailing. The Club is a non profit making organisation. All profits and surpluses will be used to maintain or improve the club’s facilities. No profit or surplus will be distributed. If, upon the winding up or dissolution of the Club, there remains after the satisfaction of all its debts and liabilities any property whatsoever, the same shall be used in any of three ways: donated to the RYA, donated to a Community Amateur Sports Club or donated to a registered charity.
Section 2: Membership Categories
2.1 Privileges and duties of Members
The privileges and duties of each category of Members are as defined in these Rules and the Bylaws of the club. The manner of election of each category of Member is as described in section 4.
2.2 Membership categories conferring Full Membership of the club Ordinary, Youth, and Honorary members shall be Full Members of the club.
(a) Ordinary Members shall be at least twenty-six years of age.
(b) Youth Members shall be at least eighteen and under the age of twenty-six.
2.3 Membership categories conferring Associate Membership of the club
Child, Junior, Retired, Temporary, and Visiting Members shall be Associate Members of the club. Associate members shall not make up more than 15% of the adult membership of the club.
(a) Child Members shall be under the age of eleven.
(b) Junior Members shall be at least eleven and under the age of eighteen.
(c) Temporary Members shall be at least eighteen years of age.
(d) Visiting Members shall be at least eleven years of age.
2.4 Family membership groups
A family membership group shall include one or two adults (as may be), who will be Full Members, and all their children under the age of twenty-one, who will be Child, Junior or Youth Members as appropriate.
(a) A family membership group shall be treated as a single unit for the purposes of administration and fees.
Section 3: Officers and Management Committee
3.1 Officers of the Club
The Officers of the Club shall be Full Members of the Club and shall comprise a Commodore, a Vice Commodore, a Rear Commodore, an Honorary Secretary, an Honorary Treasurer, an Honorary Racing Secretary and an Honorary Membership Secretary.
(a) The Commodore, Vice Commodore, Rear Commodore, Honorary Racing Secretary, and Honorary Membership Secretary shall be elected at each Annual General Meeting.
(b) The Honorary Treasurer shall be elected at the first Annual General Meeting of the Club and thereafter every second year.
(c) The Honorary Secretary shall be elected at the second Annual General Meeting and thereafter every second year.
(d) Those retiring leave the office at the end of the Annual General Meeting. All Officers of the Club shall be eligible for re-election, except that the office of Commodore shall not be held by the same person for more than three consecutive years but he/she shall be eligible for re-election after an interval of not less than one year.
3.2 The Management Committee
The Management Committee, hereinafter referred to as the Committee, shall consist of the Officers, ex officio, a clubhouse manager and two ordinary members, to be elected from among the Full Members at the Annual General Meeting each year and to hold office until the termination of the next Annual General Meeting. No ordinary member shall serve in this capacity for more than two years consecutively.
(a) A retiring Commodore shall serve as an ex officio member of the Committee in the year immediately following his/her retirement.
(b) If, for any reason, a casual vacancy shall occur, the Committee may co-opt a Full Member to fill such a vacancy until the next following Annual General Meeting. The Committee shall also have the power to co-opt additional members at its discretion.
3.3 Election of the Committee
If the number of duly proposed and seconded candidates for any Committee post shall exceed the number of vacancies to be filled the election at the Annual General Meeting shall be by ballot. If the number of candidates for election is equal to or less than the number of vacancies to be filled, then all candidates shall be deemed to be elected, if two thirds of those present at the Annual General Meeting, and entitled to vote, vote in favour of such election. In the event of a ballot failing to determine the members of the Committee because of an equality of votes the candidate or candidates to be elected from those having an equal number of votes shall be determined by lot.
3.4 Duties of the Honorary Secretary
The Honorary Secretary shall:
(a) Conduct the correspondence of the Club with the exception of correspondence delegated to other officers by these Rules.
(b) Keep custody of all Club documents.
(c) Keep full minutes of all meetings of the Club, the Committee and sub-committees which shall be confirmed and signed by the appropriate Chair upon the agreement of the Club, the Committee or subcommittee at the next following meeting of the Club, the Committee or sub-committee. In the absence of the Secretary minutes may be kept by some other person appointed by the Chair; copies of such minutes shall be made available to the Secretary.
(d) Maintain contact with the Club's legal adviser to ensure that the Club's affairs are managed in accordance with current law.
3.5 Duties of the Honorary Treasurer
The Honorary Treasurer shall:
(a) Cause such books of account to be kept as are necessary to give a true and fair view of the state of the finances of the Club.
(b) Cause all returns as may be required by law in relation to such accounts to be rendered at the due time.
(c) Prepare an Annual Balance Sheet as at 30th September in each year and cause such balance sheet (and accounts as necessary) to be audited at least once annually and shall thereafter cause the same to be exhibited in the Club premises at least fourteen days before the date of the Annual General Meeting.
(d) See to the maintenance of such insurance policy or policies as may be needed to protect the interests of the Club and its members.
3.6 Duties of the Membership Secretary
The Membership Secretary shall assist the Secretary and the Treasurer in keeping proper records pertaining to the membership of the Club. In particular the Membership Secretary shall:
(a) Keep a register of names and addresses of all Members of the Club and keep a copy in the clubhouse.
(b) Conduct correspondence on behalf of the Club regarding applications for membership, transfers between categories of membership, and annual and other fees.
3.7 Duties of Honorary Auditors
The Honorary Auditors shall be appointed at the Annual General Meeting in each year and shall be two Full Members of the Club.
(a) The Auditors shall audit the accounts of the Club when called upon to do so and shall give such certificate of assurance as to the accuracy of the said accounts as shall be required by law or by the Committee.
(b) If either is unwilling or unable to act, he/she shall inform the Committee who shall appoint a substitute to hold office until the termination of the next Annual General Meeting.
Section 4: Membership
4.1 Application for membership
Every candidate for Ordinary, Youth, Junior, or Temporary membership shall be proposed and seconded by Full Members of the Club. An application for membership shall be in the form from time to time prescribed by the Committee, and shall include the name and address of the candidate, and the signatures of the proposer and seconder.
(a) Applicants for any category of membership must conform to the age restrictions listed in Rules 2.2 and 2.3 at the date of election.
(b) A Child Member shall only be elected to membership as part of a family membership group.
4.2 Election of members
The election of all classes of members, except honorary members, is vested in the Committee and shall be by a simple majority vote of those members present and voting at the relevant meeting of the Committee.
(a) Upon receipt of an application for membership, the Membership Secretary shall cause the application form to be prominently displayed in the Club premises for at least seven days.
(b) The Membership Secretary shall inform each candidate in writing of the candidate’s election or non-election, and shall furnish an elected candidate with a copy of the Rules and Bylaws of the Club and make request for such payments as are necessary.
(c) The committee may delegate its power to elect new members to a membership sub-committee, as described in rule 5.3. Election at a meeting of the membership sub-committee shall require unanimous approval.
4.3 Transfer between membership categories
Except as described below, transfer between categories of membership shall require the approval of the Committee, as described in rule 4.2, but no application form shall be required or displayed.
(a) When any Child, Junior or Youth Member passes the maximum age allowed for their category of membership they will not be permitted to remain as members in that category, but shall be automatically entitled to membership of the club in the category appropriate to their age.
(b) Junior and Full Members of the club who are part of a family membership group are entitled to leave the membership group and become independent Members.
(c) A Temporary Member may only hold such membership during one calendar year, but may then apply to become a Full Member.
(d) A member who has held Full Membership for at least seven years (or less at the discretion of the Committee) and who no longer sails may apply to become a Retired Member.
(e) On approval of an application for a transfer in membership category fees may be levied as described in Rule 4.6.
4.4 Honorary Members
The Committee may nominate for election at an Annual General Meeting such Honorary Members as the Committee may think fit. The election of Honorary Members shall be put to the vote at the Annual General Meeting each year and such Honorary Members shall be duly elected if two thirds of those present and entitled to vote, vote in favour of election.
4.5 Visiting Members
(a) A member of any club recognised by the Royal Yachting Association (a list whereof is published by the said Association) may be authorised to use the premises of the Club as a Visiting Member by any
member of the Committee. Such authorisation shall specify between which dates (being not more than fourteen days apart) the said person may so use the premises.
(b) Any person who is a competitor or crew member in any race sponsored by or on behalf of the Club is entitled to use the Club premises as a Visiting Member during the race meeting in which they are competing.
(c) The Honorary Secretary or any other person who has received the authority of two members of the Committee, may expel, temporarily or permanently, any Visiting Member.
4.6 Entrance, subscription and berthing fees
The rate of entrance, subscription and berthing fees shall be determined by the Committee for each category of membership and shall be notified to the members during December in each year. The rates shall become operative on the first day of January in the year following.
(a) The current rates of all fees shall be displayed in the Club premises.
(b) All members shall pay the entrance fee and their first annual fees upon election to the Club and thereafter by the first day of January in each year.
(c) Members who transfer between membership categories on the basis of age shall not pay any additional fees as a result of such a transfer until the following year. Members who make other transfers between membership categories shall make such additional payment, not exceeding the difference between the fees for the new membership category (including joining fees if applicable) and the fees for the previous category, as the committee shall decide.
(d) Entrance, subscription and berthing fees are non-refundable.
4.7 Arrears of subscription
The Committee may cancel, without notice given, the membership of any member whose annual subscription and other annual fees are more than one month in arrears provided that the Committee may, at its discretion, reinstate such member upon payment of arrears. No member whose annual payments are in arrears may enter any Club event or regatta nor vote at any meeting.
4.8 Members’ duty to provide an up to date address
Every member shall furnish the Membership Secretary with an up to date address which shall be recorded in the Register of Members. Any notice posted to such an address shall be deemed to have been duly delivered.
4.9 Temporary suspension of membership
A member who, for any reason, anticipates inability to use the Club or its facilities for the whole of any one year shall be excused payment of the annual subscription and other annual fees provided that notice in writing is given to the Membership Secretary before the last day of November in the previous year. A member wishing to be reinstated during the year in question shall pay such portion of the annual subscription as the Committee shall require.
4.10 Resignation of members
A member wishing to resign from membership shall give notice in writing to the Honorary Secretary before the last day of November and shall not then be liable to pay the subscription for the following year. Upon reapplication by a past member the Committee may, at its discretion, excuse the payment of an entrance fee.
4.11 Undertaking by members to comply with the Rules and Bylaws of the Club
Every member, upon election and thereafter, is deemed to have notice of, and impliedly undertakes to comply with the Club Rules and current Bylaws of the Club. Any refusal or neglect to do so, or any conduct which, in the opinion of the Committee, is either unworthy of a member or otherwise injurious to the interests of the Club, shall render a member liable to expulsion by the Committee.
(a) Before expelling a member, the Committee shall call upon such member for a written explanation of the member’s conduct and shall give the member full opportunity of making explanation to the Committee, or of resigning.
(b) A resolution to expel a member shall be carried by a simple majority vote by those members of the Committee present and voting on the resolution.
4.12 Damage to Club property
A member shall not knowingly remove, injure, destroy or damage any property of the Club and shall make restitution for the same if called upon to do so by the Honorary Secretary upon the instructions of the Committee.
Complaints of any nature relating to the management of the Club premises shall be addressed in writing to the Honorary Secretary.
4.14 Limitation of Club liability
Members, their guests and visitors are bound by the following Rules which shall also be exhibited in a prominent place within the Club premises: Members of the Club, their guests or visitors may use the Club premises, and any other facilities of the Club, entirely at their own risk and impliedly accept that:
(a) The Club will not accept any liability for any damage to or loss of property belonging to members, their guests or visitors to the Club.
(b) The Club will not accept any liability for personal injury arising out of the use of the Club premises, and any other facilities of the Club, either sustained by members, their guests or visitors, or caused by the said members, guests or visitors; whether or not such damage or injury could have been attributed to or was occasioned by the neglect, default or negligence of any of them, the Officers, or Committee of the Club.
(c) Parents and guardians are warned that the Club is unable to provide rescue facilities. Parents and guardians have sole responsibility for their children and wards and must appreciate that the club cannot be expected to exercise supervision or control. Even during Club racing, rescue facilities cannot be provided and the Club cannot accept responsibility for children, or any other persons, whether racing or not.
4.15 Child Members
A child under the age of eleven may only be a member of the club as part of a family membership group. Use of club facilities and participation in club events is conditional on direct supervision by a parent or guardian, who will be solely responsible for the Child Member’s care and safety. The club will not assume any responsibility for a Child Member.
4.16 Junior Members
The safety of children is an object of particular concern. While Medley Sailing Club is committed to encouraging children and young people to take up sailing it is unable to make special provision for unaccompanied children, although it is aware of the need to exercise due diligence where children are concerned. The bylaws concerning Junior Members are designed to provide some protection against the risks associated with dinghy sailing. A Junior Member’s continued membership of the club depends on these rules being obeyed.
5.1 Management of the Club by Committee
The Committee shall manage the affairs of the Club according to the Rules of the Club and shall cause the funds of the Club to be solely applied to the objects of the Club or for some other benevolent or charitable purpose nominated by General Meeting.
5.2 Committee Meetings
The Committee shall meet as is required making such arrangements as to the conduct, place of assembly and holding of such meetings as it may wish. Five members personally shall form a quorum. The Commodore or in his/her absence a Chairman elected by those present, shall preside.
5.3 Appointment of sub-committees
The Committee may appoint such sub-committees as it may deem necessary and may delegate such of its powers as it may think fit upon such terms and conditions as shall be deemed expedient and/or required by law.
(a) Such sub-committees shall consist of such members of the Committee or of the Club as the Committee may think fit. Officers of the Club shall be ex officio members of all sub-committees.
(b) The Membership Secretary, together with at least four other members of the Committee, may convene meetings of the membership sub-committee. The business at such meetings shall be confined to the election of new members and applications from existing members for a change in membership category.
5.4 Voting at Committee
Voting (except in the case of a resolution relating to the expulsion of a member) shall be by show of hands. In the case of an equality of votes the Chairman shall have a second and casting vote.
5.5 Power to make, repeal and amend Bylaws
The Committee shall make, repeal or amend such Bylaws as it shall from time to time think fit and shall cause the same to be exhibited in the Club premises for fourteen days before the date of implementation. Such changes shall then remain in force unless set aside by a vote at a General Meeting of the Club.
(a) No Bylaw shall be created, repealed or amended except by a majority of at least two-thirds of those committee members present and entitled to vote.
(b) On receipt of a written request, addressed to the Honorary Secretary by at least ten Full Members of the Club and received within fourteen days of the date of exhibition of a change in the Bylaw, the text of any proposed change shall be sent by post to all members of the club. The proposed change shall not then be implemented until fourteen days after the date of posting.
(c) If before the date of implementation of a change in the Bylaws a request to call a Special General Meeting (as described in Rule 7.2) to oppose the change is received the change in the Bylaws shall not come into force unless and until it is approved at a General Meeting.
The Committee, or any person or sub-committee delegated by the Committee to act as agent for the Club or its members, shall enter into contracts only so far as expressly authorised, or authorised by implication, by the members.
(a) A member of the Committee, of a sub-committee, or any Officer of the Club, in transacting business for the Club shall disclose to third parties that he/she is so acting.
(b) No one shall, without the express authority of the membership in General Meeting, pledge the credit of the membership.
(c) Contracts with a value in excess of two hundred pounds (or such a sum being not less than two hundred pounds as the committee shall from time to time determine) must be signed by two officers of the club.
5.7 Members indemnification of Committee
In pursuance of the authority vested in the Committee by the members of the Club, members of the Committee are entitled to be indemnified by the members of the Club against any liabilities properly incurred by them or any one of them on behalf of the Club wherever the contract is of a duly authorised nature or could be assumed to be of a duly authorised nature and entered into on behalf of the Club. The limit of an individual member’s indemnity in this respect shall be a sum equal to one year’s subscription at the then current rate for that category of membership unless the Committee has been authorised to exceed such limit by a General Meeting of the Club.
5.8 Purchase and supply of excisable goods
The purchase for the Club of excisable goods and the supply of the same upon Club premises shall be exclusively and solely under the control of the Committee, or of a special sub-committee appointed by the Committee.
(a) Intoxicating liquor may only be sold for consumption on the Club premises to persons over the age of eighteen who are entitled to use of the Club premises in pursuance of the Rules, and Bylaws for the time being in force. No Junior or Child Member may purchase or attempt to purchase intoxicating liquor within the Club premises.
(b) Subject to the requirements of the licensing authorities, the Committee shall cause the Club bar to be opened at convenient times between the hours of twelve noon and eleven pm for the sale of excisable goods to persons over the age of eighteen who are entitled to the use of the premises of the Club in pursuance of these Rules, provided that visitors’ names and addresses and the name of their introducer shall have been entered in the Visitor's Book upon entry to Club premises.
(c) No person shall take a commission, percentage or other such payment in connection with the purchase of excisable goods for the Club. Any profit deriving from the sale of such goods shall (after deduction of the costs of providing such goods for the benefit of the Club) be applied to the provision of additional amenities or the purchase of property to be held in trust for the benefit of the Club.
5.9 Accounts relating to excisable goods
Proper accounts of all purchases and receipts shall be kept and presented at the Annual General Meeting in each year and such information as the Honorary Secretary or Honorary Auditors may require shall be furnished to enable any statutory return or statement and the payment of excise or other duty or tax to be made.
Section 6: Trustees
6.1 Number and terms of Trustees
There shall be at least three Trustees of the Club who shall be appointed from time to time as necessary by the Committee of the Club from among Full Members who are willing to be so appointed. A Trustee shall hold office during his/her lifetime or until he/she shall resign, by notice in writing given to the Committee, or until a resolution removing him/her from office shall be passed at a meeting of the Committee by a majority comprising at least two-thirds of the members present and entitled to vote.
6.2 Property of Club vested in Trustees
All property of the Club, including land and investments, shall be held by the Trustees for the time being, in their own names so far as is necessary and practicable, on trust for the use and benefit of the Club. On the death, resignation, or removal from office of a Trustee, the Committee shall nominate a new Trustee in his/her place, and shall as soon as possible thereafter take all lawful and practicable steps to procure the vesting of all Club property into the names of the Trustees as constituted after such nomination. For the purpose of giving effect to any such nomination, the Honorary Secretary for the time being is hereby nominated as the person to appoint new Trustees of the Club within the meaning of Section 36 of the Trustee Act 1925 and he/she shall by deed duly appoint the person or persons so nominated by the Committee.
6.3 Powers of Trustees
The Trustees shall in all respects act, in regard to any property of the Club held by them, in accordance with the directions of the Committee, and shall have power to sell, lease, mortgage or pledge any Club property so held for the purpose of raising or borrowing money for the benefit of the Club in compliance with the Committee's directions (which shall be duly recorded in the Minutes of the proceedings of the Committee) but no purchaser, lessee or mortgagee shall be concerned to enquire whether any such direction has been given.
6.4 Indemnity of Trustees from Club funds
The Trustees shall be effectually indemnified by the Committee out of the assets of the Club from and against any liability, costs, expenses and payments whatsoever which may be properly incurred or made by them in the exercise of their duties or in relation to any property of the Club vested in them, or in relation to any legal proceedings, or which otherwise relate directly or indirectly to the performance of the functions of a Trustee of the Club.
(a) Without limitation to the powers of the Trustees and Rule 6.3, The Trustees may, in the event that they reasonably anticipate that they will have liability in respect of the property of the Club in excess of the amount which may be realised out of the assets of the Club, require by notice in writing to the Honorary Secretary that the Committee calls a General Meeting of the Club at which a motion shall be put that the members authorise the Committee to exceed the limit of individual indemnity set out in Rule 5.7 and specifying a higher limit of individual indemnity per member. Such notice shall state that if such motion is not passed the Trustees will take such steps as they think fit to sell or otherwise realise the property of the Club and/or to surrender the lease of the Club premises. In the event of the Trustees taking any such steps the Committee and the Members will comply with the reasonable requirements of the Trustees to allow the realisation/surrender of property and/or the lease.
Section 7: Meetings of the Club
7.1 Annual General Meeting
An Annual General Meeting of the Club shall be held each year in the month of December on a date to be fixed by the Committee.
(a) The Honorary Secretary shall, at least fourteen days before the date of such meeting or any General Meeting as hereinafter mentioned, post or deliver to each member notice thereof and of the business to be brought forward thereat.
(b) No business, except the passing of the Accounts and the election of the Officers, Committee, Trustees, Honorary Auditors and any business that the Committee may order to be inserted in the notice convening the meeting, shall be discussed at such meeting unless notice thereof be given in writing by a Full Member to the Honorary Secretary at least forty two days before the date of the Annual General Meeting.
7.2 Special General Meeting
(a) The Committee may at any time, upon giving twenty one days notice in writing, call a General Meeting of the Club for any special business, the nature of which shall be stated in the summons convening the meeting, and the discussions at such meeting shall be confined to the business stated in the notice sent to members.
(b) The Committee shall similarly call a General Meeting upon a written request addressed to the Honorary Secretary by at least ten Full Members. The discussion at such meeting shall be confined to the business stated in the notice sent to members.
(c) If a General Meeting is requested to oppose changes to a Bylaw proposed by the Committee then the Committee may at its sole discretion refer such opposition to the next Annual General Meeting; in this event the proposed changes will not be implemented unless and until they are approved at this meeting.
7.3 Conduct of meetings
Only Full Members shall vote at any meeting of the Club. Associate members may attend but are not entitled to vote.
(a) Voting, except for the election of Committee members as described in section 3.3, shall be by show of hands.
(b) Fifteen Full Members personally present shall form a quorum at any meeting of the Club.
(c) At every meeting of the Club the Commodore, or, in his/her absence, a Chair elected by those present shall preside.
(d) In the case of an equality of votes the Chair shall have a second or casting vote, on any matter other than the election of members of the Committee.
7.4 Voting on changes to Rules and Bylaws
On any resolution properly put to a General Meeting of the Club relating to the creation, repeal or amendment of any Rule or Bylaw of the Club, such Rule or Bylaw shall not be created, repealed or amended except by a majority vote of at least two-thirds of those present and entitled to vote.
(updated Sept 2009)
1 Rights and privileges of members
The present rights and privileges of each category of membership shall be as follows:
A Full Member shall have the full use of all the Club facilities.
A Junior Member shall have the full use of all the Club facilities subject only to Rule 4.16 and Bylaw 10. A Child Member may only use Club facilities under the direct supervision of a parent or guardian, who will be solely responsible for the Child Member’s care and safety..
A Retired Member shall have the full use of all social facilities of the Club, but no right to sail Club Boats or to store boats within the Club compound.
A Temporary Member shall have the full use of the Club facilities but:
(a) No right to introduce visitors to the Club or the facilities thereof.
(b) No right to helm boats owned by the club.
A Visiting Member shall have the same rights as a Temporary Member but:
(a) Is deemed to have notice of and impliedly undertakes to comply with the Club Rules, current Bylaws and Regulations so far as the said Rules, Bylaws and Regulations may be deemed to apply.
(b) Shall be liable to expulsion from the Club premises or prohibited to use Club facilities if, in the opinion of the Honorary Secretary, he/she shall not have reasonably complied with the above conditions.
2 Control of animals
No animals may be brought into Club premises without Committee permission.
3 Control of vehicle parking
Vehicles may only be parked in areas designated for parking by the Committee.
4 Opening of Club premises
The Club premises shall be open to members at such times as the Committee shall direct.
5 Boat Park Spaces
Full and jumior members may store sailing dinghies within the boat park, subject to the availability of space and on payment of the appropriate fee.
(a) No member shall bring a boat into the compound unless a boat park space has been allocated to them by the Rear Commodore.
(b) Youth and Junior Members shall be allowed one berth at a concessionary rate, except that such Members who are part of a family membership group shall not be so entitled.
6 Abandoned boats
In addition to the powers given to the Committee under Rule 4.7 if, at any time, any fees payable to the Club by any member or former member shall be three months or more in arrears and a vessel the property of a member or former member remains upon the Club premises, the Committee may:
(a) Move the vessel to any other part of the Club premises without being liable for any loss or damage to the vessel howsoever caused.
(b) Give one month's notice in writing to the member or former member at his/her last known address as shown in the Club Register and thereafter sell the vessel and deduct any monies due to the Club (whether by way of arrears of subscription or annual payments, dinghy park fees or otherwise) from the proceeds of sale before accounting for the balance (if any) to the member or former member. Alternatively, if the vessel is unsaleable, after giving notice in writing as aforesaid, dispose of the vessel in any manner the Committee may think fit and deem the cost of so doing and any arrears as aforesaid to be a debt owing to the Club by the member or former member. Provided always that proper evidence is available to show that all reasonable steps have been taken to trace a member or former member, and that when and if the vessel is sold, the proceeds of sale (less any indebtedness by the member or former
member of the Club) shall be placed upon deposit account and retained against the eventuality of a claim by the owner (whether he/she be the said member or former member or otherwise) for a period of six years.
7 Storage of Equipment
(a) All equipment stored in the boatshed shall be marked with the owner’s name in a prominent position.
(b) The Committee reserves the right to remove clothing and personal equipment left unattended in the clubhouse, changing rooms or other parts of the Club premises.
(c) A limited number of road trailers may be stored in the Club compound with the permission of the Rear Commodore and on payment of the appropriate fee.
(d) Members must not store petrol or other flammable fluids, use naked flames or smoke within the boatshed.
8 Buoyancy aids and insurance
(a) All competitors shall wear a properly secured buoyancy aid and carry appropriate third party insurance (as described in the racing instructions) during Club races.
(b) Members under the age of eighteen shall wear a properly secured buoyancy aid and carry appropriate insurance at all times when afloat from the Club.
9 Service Launch
No person under the age of 12 years shall be in the service launch during a race except as a rescued person. The composition of the service launch crew is at the discretion of the nominated helmsperson with a total complement of not more than three persons.
10 Junior Members
Independent Junior members are those Junior Members who are not part of a family membership group and are only permitted to remain as members of the club subject to the following rules. Junior members who are part of a family membership group but who are not under the direct supervision of their parents or guardians may only sail at the club subject to rules (a) and (d)–(h).
(a) Parents or guardians have sole responsibility for their children or wards and must appreciate that the club cannot be expected to exercise supervision or control. Parents and guardians are warned that the club is unable to provide rescue facilities at any time.
(b) Independent Junior Members must provide evidence of their own ability to swim such as a school certificate.
(c) Independent Junior Members will initially be admitted to the club for a period not extending beyond the season in which they joined. Continued membership beyond that time is contingent on their successful completion of a RYA 2 training course.
(d) In club events, such as races, Independent Junior Members may only sail as part of a crew in the company of a Full Member of the club unless they have obtained a RYA 2 qualification, in which case they may sail single handed.
(e) Committee members will be the only source of advice and information for Independent Junior Members, particularly on the advisability of participating in club events.
(f) An Independent Junior Member may only sail a boat belonging to the club with the permission of a committee member.
(g) When an Independent Junior Member first contravenes any of these rules he/she will receive a formal warning. On any subsequent occasions that the Independent Junior Member contravenes these rules the committee will consider their expulsion from membership of the club as described in rule 4.11.
(h) The club reserves the right to terminate Junior Membership at any time should their continued membership be judged by the committee to be damaging to the interests of the club or its members.
The committee may at its sole discretion assign duties to full Club members. Duties will not normally be assigned to honorary members who no longer sail.
(a) All club members shall do their designated duties or find a substitute.
12 Guests in the Club
Full, Junior and Retired Members may introduce guests to the Club, and shall enter the names and addresses of all guests in the Visitors’ Book. Not more than three guests may be introduced in any one day except as specifically approved for the exceptional event by the Committee and the same guest may not be introduced more than six times in any calendar year.
13 Exhibiting of notices
A member shall not cause any communication in whatever form to be exhibited on Club notice boards or premises without permission of the Honorary Secretary. The Honorary Secretary may delegate the control of particular club noticeboards to other members of the committee.
The security of the clubhouse and compound is a matter of particular concern. Full Members of the Club are entitled to hold a Club key which grants access to the Club compound.
(a) Associate Members except Retired Members may not hold a Club key.
(b) Any Full or Retired Member of the Club leaving the compound must first determine whether he/she is leaving the compound unattended by any other Full or Retired Member. In the event that he/she is leaving the compound unattended he/she must ensure that all Clubhouse and outbuilding doors and windows are secured and/or locked, and that the main gate is locked. Members leaving the compound to sail must take the same precautions to ensure that the compound is secure while they are sailing.
15 Deposits and their refunds
In addition to the membership, berthing and joining fees, new members shall pay a deposit which covers Duty- rota administration due to late resignation and the cost of the key giving access to the club facilities. The rate shall be determined by the committee for each category of membership. The rate shall be notified to the members during December in each year and shall be displayed in the Club premises. A member wishing to resign from membership and reclaim their deposit shall give notice to the Honorary Membership Secretary in writing before the 31st January of the year in which fees next fall due and return the club key by the same date. A member complying with this deadline shall have their deposit refunded in full.
16 Use of Clubhouse by Members for non MSC events
The Committee will consider reasonable requests for the use of the clubhouse and facilities for non-sailing events. The Committee will assess the benefit or otherwise of the event to the Objects of the Club such as publicity. The Committee will assess the benefit and convenience to Members participating in the event and to the wider Membership. The Committee will assess the risks of the event to personal and club property and to people. The risk assessment is only to help the Committee decide whether or not to sanction a proposed event and does not in any way amend Rule 4.14 relating to Limitation of Club Liability.
(a) Only Full members and Retired members may apply to the committee to use the Clubhouse for a non sailing event.
(b) The person applying to the Committee is the Event Organiser
(c) The Event Organiser should write to the committee (letter or e mail) outlining what is intended, the reason for the event, number of guests to be invited, date, time and any information which might be considered useful or prejudicial to the interests of the club.
(d) The event should not conflict or detract in any way with the Objects or events of the Club and the Club is to remain available for the use of Members at all times.
(e) The Committee shall retain the right to approve or not approve and shall reply to the Event Organiser with any conditions in writing in addition to those listed here or give reasons for declining.
(f) There shall be a contribution to the clubhouse management funds as determined by the Committee to cover the use of the clubhouse facilities (gas, water, cutlery, crockery etc.). Dependant on the assessment of the contribution the event makes to the Objects of the Club, the Committee may decide to waive this contribution.
(g) All food and drink except water are to be supplied by the event organiser.
(h)All members should be made welcome to join in but the event need not be advertised amongst club members unless the benefit to the Club is publicity.
(i)The Club rules and bylaws shall be observed by all guests and the Event Organiser is responsible to the Club for all guests. Attention is drawn to rule 4.12 Damage to Club Property and rule 4.14 Limitation of Club Liability. Smoking is not allowed in the Clubhouse or any other Club building.
(j) Unless specifically sanctioned by the Committee, the Event Organiser must be present throughout the event
(k) The Event Organiser is responsible for leaving the clubhouse clean and tidy, cutlery and crockery washed and observing all the usual club rules relating to turning off gas and locking up as detailed in Bylaw 14 above.